Limits and reference
Status meanings, limits, supported file types, and a full glossary — all in one place.
A quick lookup for the numbers and labels in Everyday Cue. For the why behind any of these, the linked guides go deeper.
Status meanings
A reminder's status comes from whichever date is most urgent — an upcoming occurrence or an expiration date.
| Status | What it means |
|---|---|
| Active | Nothing pressing right now. |
| Due Soon | A scheduled occurrence is within your "soon" window. |
| Overdue | A scheduled occurrence has passed without action. |
| Expiring Soon | An expiration date is within your "soon" window. |
| Expired | An expiration date has passed. |
| Completed | You marked the current occurrence done. |
The "soon" window is configurable in Settings (default 7 days, range 7–90). See Set start and expiration dates.
When both a schedule and an expiration date are urgent, the one with the closer deadline wins. Expiration status (Expiring Soon, Expired) and schedule status (Due Soon, Overdue) are tracked independently so neither masks the other.
Limits
| Thing | Limit |
|---|---|
| Reminder name characters | Max 100 (emoji allowed) |
| Name uniqueness | Case-insensitive, within a group |
| Groups per account | Up to 500 |
| Reminders per group | Up to 1,000 |
| Schedules per reminder | Up to 50 repeating + 50 one-time |
| Alert offset range | 0–90 days before due date |
| Alert offset duplicates | Not allowed within a reminder |
| Alert offsets per reminder | Up to 10 |
| Pause maximum | 365 days |
| Alerts queued on device (iOS) | Up to 60 submitted to iOS (system cap is 64) |
| Notification history window | 30 days (for Dashboard Alerts tab) |
| Widget — Small | Next 1 reminder |
| Widget — Medium | Next 3 reminders |
| Example data | A ready-made set of example reminders across several groups |
When you have more reminders than the on-device alert cap allows, the Dashboard's Alerts tab still shows everything, and the calendar backstop covers far-future dates.
Schedule intervals
Repeating schedules support intervals in days, weeks, months, and years, with optional weekday rules — including ordinals like the last Friday of the month. See Set a repeating schedule.
Supported document types
PDF, JPEG, PNG, and HEIC. These are the only supported attachment types — other file types can't be attached. Documents are previewed with iOS Quick Look. See Attach documents.
Where things live in the app
| To do this | Go to |
|---|---|
| Set your default alert time | Settings › Notification Defaults |
| Export your data | Settings › Data Management › Export Data |
| Delete all data | Settings › Data Management › Delete All Data |
| Load example data | Settings › Data Management › Load Example Data |
| Replay the welcome tour | Settings › About › Replay Welcome Tour |
| Report an issue | Settings › About › Report Issue |
| Read the Privacy Policy | Settings › About › Privacy Policy |
Glossary
Reminder — The top-level item you track. Has a name, optional note, optional expiration date, and one or more schedules.
Group — A folder that holds related reminders. Every reminder lives in one group. Groups have custom sort order.
Schedule (Interval) — A recurring rule attached to a reminder: every N days/weeks/months/years, with optional weekday ordinal rules (e.g. last Friday of the month). Generates future occurrences.
One-Time Event — A schedule that fires once on a specific date and doesn't recur.
Occurrence — A concrete upcoming date generated by a schedule rule. The reminder's next due date is its soonest upcoming occurrence.
Alert Offset — How many days before an occurrence an alert fires. A reminder can have up to 10 offsets, shared across all its schedules (e.g. 90 days, 30 days, 7 days, 0 days before due).
Inception Date (Start Date) — The date a reminder becomes active. Optional. Before this date, the reminder doesn't generate occurrences or alerts.
Expiration Date — A deadline after which a reminder is no longer relevant. Drives "Expiring Soon" and "Expired" statuses independently of schedule-based statuses.
Calendar Backstop — An opt-in feature that mirrors a reminder into a private on-device iOS calendar entry. iOS Calendar then fires the alert independently, covering long stretches when the app hasn't run.
Dashboard Alerts tab — Shows every upcoming scheduled alert for all reminders, including those beyond the 60 Everyday Cue submits to iOS. Source of truth for what's coming.
Critical Alert — An iOS notification type that bypasses Do Not Disturb and Silent mode. Enabled per-reminder; requires an iOS system entitlement. If unavailable, the reminder alerts normally.
Floating time zone — Opt-in per reminder ("Follow device time zone"): alert fires at the configured hour in whichever time zone the device is in. A 9 AM reminder fires at 9 AM wherever you travel.
Anchored time zone — Default behavior: alert fires at the configured hour in the time zone where you created the reminder, regardless of device location. Useful for bills tied to a specific market's business hours.
Frequently asked questions
What does "Active" status mean if the reminder has a schedule?
Active means there are upcoming scheduled occurrences and no urgent status applies — not Due Soon, Overdue, Expiring Soon, or Expired. Everything is on track.
Can two reminders in different groups have the same name?
Yes. Names must be unique within a group, but the same name can appear in different groups. The uniqueness check is case-insensitive and applies only within the group boundary.
What happens to alerts for a paused reminder?
No alerts fire during a pause. The schedule and its occurrences remain intact — nothing is deleted. When you resume, Everyday Cue schedules from the next upcoming occurrence automatically.
Is there a limit to how many reminders or groups I can create?
There are generous caps, far above everyday use: up to 500 groups, up to 1,000 reminders per group, and up to 50 repeating plus 50 one-time schedules per reminder.